Company Newsletters

A company newsletter is one of the most efficient ways to keep all of your employees on the same page about important company issues. When an employee enters their login information and reads their first couple emails, they’ll be greeted with a newsletter that keeps them abreast of various happenings within the company. Newsletters help develop a positive corporate culture. An employee who takes pride in the company he or she works for is more likely to be attentive in handling sensitive information residing on the server.

Singular Storage

Online storage options like Dropbox or Google Now make organizing and storing your company’s files easier than ever. These services have taken exhaustive security measures combined with a high degree of permission-based user-control to keep your data safe. They offer encryption for files and password protection for links, ensuring only the right pair of eyes sees a document every time.

Standardize Encryption

Image via Flickr by Kelly Schott

You need to protect your business communications. Email is a company’s primary method of communication, but it’s also an easy target for those looking to steal company information. Require the use of end-to-end encryption tools for all communications hosted on company servers. Server-side encryption software automatically encrypts an email before it leaves your network. If you work in healthcare, it is important to follow the requirements for HIPAA compliance. HIPAA mandates the methods and levels of encryption accepted for protecting patient data. Encryption use was once in the sole domain of tech experts and analysts, now it is available to everyone. Protect your company by using it.

Perishable Documents

You only need to read most documents once and then discard them, so why let them sit around when you’re done with them? Setting expiration dates on documents sent over company servers helps protect your company from information leaks and scandals. Expiration dates can be set directly from your email application on most services. Consider how many public officials have been scrutinized over an email that is years old, but brought to the public’s view. Don’t let this happen to you. Documents shared via Dropbox can be given expiration dates and protected by passwords, reinforcing the idea that online storage is arguably more secure than traditional methods of company information storage.

Your business is like a machine, when one part has trouble communicating with another, it’s bound to result in mechanical failure. Follow these four tips to help secure business communications and take your company to the next level of success.

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1. Telegrams

Although you can still send telegrams throughout the world, their popularity sharply declined in the United States and other developed nations after World War II, when direct-dial telephone calls became affordable. Still, telegrams were often used to convey urgent information. Western Union, the largest purveyor of telegraph services in the United States, stopped its telegram delivery services in 2006. You can still send one through iTelegram and other “novelty” service providers that send candy, gifts, and singing telegrams.

2. Fax

Although fax machines have not completely fallen out of use, they were the primary mode of business communication starting in the 1970s and 1980s. Using a telephone line, fax machines transmitted documents from one machine to another using various forms of code. Businesses that still maintain fax lines do so primarily to send sensitive information that may be intercepted if emails aren’t properly encrypted.  Faxes are also useful when sending official documents in countries that only recognize signatures on faxes and mail.

Do Read:- Send Fax on Internet

3. Postal Mail

With the widespread use of e-mail, postal mail has especially taken a huge hit. Although many still use postal services for the payment of bills, even payments are largely being undertaken electronically. In 2009, the Washington Post reported that the United States Postal Service is struggling to stay alive as more and more business and personal communication is being conducted online. According to the article, mail volume has declined by billions of pieces, and the number of mail collection boxes has been halved since 2000.

While we’ve taken it for granted that so many different methods of communication have been replaced by online tools like email, some experts say that the speed and ease of communication that the Internet enables will change not just how we communicate, but how we think. According to writer Nicholas Carr, the speed of communication and information access has rewired our brains in profound ways. Moreover, even e-mail may be on its way out, based on the fact that teenagers largely communicate through IMs, text messages, and social networking sites.

What do you think? How has email changed the way you communicate, and will it be history like these other relics of our communication technology past?

1. Meebo

This is one of the most effective communication tools available to people who want to get connected with their friends and family via IM and various social platforms. This has gained popularity recently and has millions of users. On the single platform, you will get various attractive options to get connected with people from various parts of the world. You can even add this to your firefox to quickly communicate and chat. Meebo notifier helps you to notify you about the latest chats and communication.

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2. Eyejot.com

With the help of this tool, you can record video messages and you do not need to install any client. You will get a link in the email which you can click to view the message. You can even deliver the message to iPods and iTunes which you can view whenever you feel like.

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3. Oovoo

This is a high quality video chat and video conferencing platform available on the internet. It can be downloaded from the internet for free and you can enjoy various features of this software. You can invite friends via emails and video message links. This platform offers you the ability to video chat with your friends and family who are at distant place and you are able to view them face to face.

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4. 12Planet.com

This is one of the secure IM solutions and it can only be available on company’s intranet or via VPN tunnel, externally. This is supported on most of operating systems and some of mobile platforms. You can create your own secure network just like MSN and can chat securely. All big companies and online businesses are using this messenger because of its quality service. You as a blogger can also use this to communicate with your network.

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5. AOL Instant Messenger

The instant messenger, which is provided by AOL, has been used by millions of users all over the world and users can talk to their family and loved ones. It also has a version to be used for business purpose which is called AIM Pro. AOL is one of the popular and feature rich instant messaging client available on the web. As a blogger you can use it to interact with your readers, clients and advertisers.

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As i always say that blogging is all about interaction and for interaction Communication is a very important. You can use different blogging tools to interact with your readers and advertisers, the above are a few available one that you can try. If you are using any other tool, then don’t forget to share here.